COYO Web

Welcome! This is your place to suggest ideas or vote for them for improving COYOs desktop experience.

How it works

  1. Check if your idea already has been suggested. If it has, vote for it.
  2. If it's new, submit it, describing what you have in mind and how it would benefit the COYO community.
  3. Gather support!
  4. We will reply to your idea as soon as we have a status on it.

Note Please remember that the language of this forum is English.

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  1. File Overview of pages/workspaces: Restrict visibility of uploaded files

    If an admin is uploading files in the file overview of a page/workspace in ordner to publish the file later in apps/widgets on the same page (e.g. blogs, wikis), these files are directly visible in the search.

    Frequently these files should not be found in search until they are published in apps/widgets on the page/workspace. In addition, most page/workspace admins are not aware of this behavior. They think that files uploaded in the file overview of pages/workspaces are only visible for other admins because of the lock sign.

    Therefore it should be possible to restrict the visibility of folders (files…

    4 votes
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    1 comment  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
  2. improve upload error messages

    I assume more detailed error messages would improve users understanding in case a file has been uploaded which is either to big for upload limit or doesn't meet filetype whitelist.

    At the current level it only show the message: File could not be uploaded.

    3 votes
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    0 comments  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
  3. Information regarding the autor should stick to the file, not the app

    If I enter the document app, i can see information about the autor of a file (1. in the table and the file information, provided the option is set within the settings, 2. in file history regardless the settings). If i find the exact same file via search, i have no chance to see the autor (not in the file information, not in the library, not in the history), altough when i enter the library via file information there is the empty column "autor". It would be great if the information about the author would be visible, no matter at…

    3 votes
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    0 comments  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
  4. The information column of documents should be variable

    Sometime you need to see the document in a wider size, so that a reduction of the information column on the right side would be helpful.

    3 votes
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    0 comments  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
  5. The default settings of PDF-documents should be improved

    The problem is that you can only upload documents in original size. Therefore all users have to zoom in everytime, as the view is too small so that you can not read the content. Maybe it ist possible to set the setting for a document before, so that it will be shown in the setted setting for everyone.

    Besides, there is another problem: if you zoom in on page 1 of a PDF-document and go on to page 2 the document does not rest in the setting, it always goes back to the standard. As a result you have to…

    3 votes
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    0 comments  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
  6. Set the version interval for editing documents in office

    As we know "Edit in Office" creates a new version only every 30 minutes. (See more here: https://community.coyoapp.com/forums/306010-coyo-web/suggestions/33944383-create-new-version-when-editing-an-office-document).

    While we don't exactly understand the reasoning behind this decision, we would like to customise this interval for our needs. Ideally, we would love a solution where a new version is created every time the user saves of course. However the possibility to customise that interval would help us a lot.

    2 votes
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    0 comments  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
  7. Notification for updated documents

    Is it possible to get an alert if a document has been updated?

    2 votes
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    1 comment  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
  8. Document app: Move/Copy documents from workgroup to another workgroup

    Sometimes we need to copy documents in the document app from one workgroup to another. Coyo doesn´t offer this functionality. Please add!

    An alternative could be to download a zipped file and upload it again while keeping the folder structure.

    2 votes
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    0 comments  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
  9. documents library

    If I want to access existing documents via my Documents Library I want the presentation and do not search user friendly.
    It would be good if the following points would be considered
    - Search filter on each page of search e.g. name of workspace or page
    - Archived workspaces should be able to be shown and hidden.
    - intelligent search by document name

    2 votes
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    0 comments  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
  10. 2 votes
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    0 comments  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
  11. Search in an open pdf / word etc without downloading a file

    We need to search files that are open in Coyo without the need to download a file

    2 votes
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    2 comments  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
  12. Preview / reader function for files to avoid downloads

    Files and documents should have a preview function that shows all pages, slides or the like.

    Especially from a mobile device you don't want to download the file in order to see the actual content.

    2 votes
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    0 comments  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
  13. Beschreibbare PDfs direkt im Acrobat Reader öffnen

    Vorab möchte ich Ihnen mitteilen, dass wir uns für ein Intranet entschieden haben, weil wir unsere Vorlagenlaufwerke, die wir in unseren Restaurants haben, an einem zentralen digitalen Ort - dem Intranet der BLOCK GRUPPE - verlegen wollten. Da wir hauptsächlich mit beschreibbaren PDF s in den Häusern arbeiten, ist es für uns enorm wichtig, dass diese Dokumente nicht heruntergeladen werden können, sondern sich direkt im Acrobat Reader öffnen.

    Anforderung: Unsere PDF´s müssen sich zukünftig in einem internen Viewer öffnen / direkt im Acrobat Reader. Am besten schon direkt beim Klick auf das Dokument! Wichtig, das Dokument darf nicht gespeichert werden. …

    1 vote
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    1 comment  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
  14. Improve/Change notification message when crosslinking to files stored in other pages/workspaces

    In the English language version users are correctly indicated that crosslinking from one page to another "might" not work: "Watch out, not all users might be able to see these files."
    The German language version of that indication message states, that those files are definitely not available: "Achtung, nicht alle Benutzer können diese Dateien sehen". Clients reported very much irritation to users/editors as this appears to be an ERROR instead of an INDICATION.
    We would appreciate that indication message to be changed in the initial language keys to "Achtung, nicht alle Benutzer könnten diese Dateien sehen".
    We´re aware, that we…

    1 vote
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    In Development  ·  2 comments  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
  15. Documents: Description for different versions

    If a document has multiple versions, it is currently not possible to see what has changed from one version to the next. And it is not possible to see what each version contains. It would be great if you could add a short description for each version that is displayed in the version history.

    1 vote
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    0 comments  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
  16. Learning Module with the possibiltiy of tracking

    We need a tool for our inhouse instructions. We want to show a presentation to all our employees and after reading the employees must answer some questions to show that they understood the contant of the presentation. We, the HR, need the possibility to evaluate the results and if all the employees participate in this inhouse instruction. It would be best if we could print out or evaluate a result-list.

    1 vote
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    0 comments  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
  17. Media Widget - filter

    There should be a "Select all" filter at the Media Widget.
    Problem: If u upload 300 pictures > there is a preview thumb for eacht of the pictures and u have to deactive them with for example 290 clicks..

    1 vote
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    0 comments  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
  18. Secure public shared file links by adding date

    It would be nice to have a feature to secure the shared-links a little more by setting a date until the link is valid.

    Another way to secure the access to files with shared-links could be a password, which the link-visitor hast to type in, to view the linked file/etc.

    1 vote
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    0 comments  ·  Documents / Files  ·  Flag idea as inappropriate…  ·  Admin →
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