COYO: Ideas & Roadmap

External members in workspaces

Ability to invite external users to participate only in specific workspaces.

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    AdminJan Marquardt (Managing Director, COYO) shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

    21 comments

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      • Julia Berghoff commented  ·   ·  Flag as inappropriate

        A question: Coyo recommended a workaround as long as this function is not available: Invite users with a minimum role and access only to workspaces. This is quite a lot of work and of course not an optimum. Now, what happens if the new function is available and external users can be invited into a dedicated workspace? Delete the default/workspace only users and invite them again?

      • AdminSven Hoffmann (Product Owner, COYO) commented  ·   ·  Flag as inappropriate

        The development as such is completed but we are running some intensive tests right now. The feature stretches along the whole application and needs to be tested very thoroughly. So, depending on the feedback of our QA we are expecting to ship a release with external workspace members real soon.

      • Florian commented  ·   ·  Flag as inappropriate

        @Christoph: Thanks for the heads up. We are currently evaluating Office 365. To be honest it's quite a mess, GUI inconsistent, remains of Skype here and there, one has a plethora of Apps / Functions and Forms to choose from. We have to look into 365 deeper and of course get used to it first ;)

        Teams looks promising although there is a lot of work for MS to do here.
        Aside from Office 365 I'm still waiting for the coyo team to implement the "invite external users" feature as promised in their roadmap. This would be a game changer for us and instantly sky rocket coyo's usage and acceptance!

      • Christoph commented  ·   ·  Flag as inappropriate

        @Florian: Latest roadmap says in Q3. We will use O365 by then and the late implementation of the feature will be another setback for the use and acceptance of coyo.

      • Florian commented  ·   ·  Flag as inappropriate

        Any news on when this will implemented? I know you mentioned one could create a sort of "External" role and limit that role to only have access to Workspaces. In our case unfortunately this means that the External can see all our public Workspaces, when he is supposed to see only one.

        We would need something to lock down the External to on or more specific Workspaces only. Also the roles for this External should be more granular. An External e.g. should be able to upload and alter documents but not allowed to delete them - right now you can only grant them both (alter and delete but not either or). Thank you for your great work!

      • AdminSven Hoffmann (Product Owner, COYO) commented  ·   ·  Flag as inappropriate

        If you can go without that actual feature for a while, it should be no problem to migrate, from my point of view.

        I know that some customers are actually doing that. They migrate to COYO4 and apply a very restricted role to their former external users (e.g. so that they can only see workspaces). After we implemented the feature itself, it will be possible to "demote" common users to externals.

      • pfranke commented  ·   ·  Flag as inappropriate

        Hi Sven, does that delay migrations that use external Workspaces at the moment? If so, would it change something if we deactivate external workspaces and delete external members.

      • AdminSven Hoffmann (Product Owner, COYO) commented  ·   ·  Flag as inappropriate

        I am very sorry but I have to announce that we need to postpone that feature again. Development has already started and is ongoing but the feature turned out to be way more complex and difficult than we thought.

        It is now scheduled for Q3.

      • Lennart commented  ·   ·  Flag as inappropriate

        nice idea. As administration will become more complex with this and other ideas, I can read in this community, please consider making the administration overall a little more comfortable. I am thinking of a botton below the regular pageapps wich says "adminmode". switch on gives me options, switch off keeps me a normal reader. This way you can also take "layout bearbeiten" under this submenu

      • Oliver Schmitz commented  ·   ·  Flag as inappropriate

        It's a very iportant feature to be able to grant external people access to certain workspaces. When do we can expect that this featuer is available?

      • Mathias Drexler commented  ·   ·  Flag as inappropriate

        We use workspaces for contact e.g. with auditors and documentation of audit process. Therefore internal and external person share a working space with discussions etc. It should be possible, to exclude certain workspace-members from apps to get more diferentiated spaces - e.g. auditors excluded from some forums. Could also be a checkbox "exclude external" - so we could have two groups within one workspace, app-specific.

      • Anonymous commented  ·   ·  Flag as inappropriate

        The search function should be visible and usable for external members as well - of course only for the workspace they were invited to.

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